Manage Your Air Reservation - Viking River Cruises

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Manage Your Viking Air Reservation

Thank you for reserving your air travel with Viking. You will receive your flight reservation details 75 days prior to departure.

Many of our airline partners now allow booked passengers to request seat assignments, add frequent flyer account information, make special in-flight requests, check in prior to departure and more, easily and conveniently on their websites—usually free of charge.

In order to take advantage of these services, you will need your airline confirmation/record locator number and the correct spelling of your full name. When you receive your airline reservation information from us, your airline record locator number is included—make a note of it and use it to manage your air reservation. Here is some additional information that may be helpful.

Secure flight information

The Transportation Security Administration (TSA) requires certain passenger information at the your airline reservation is made. Some of the information that you provide to Viking River Cruises is used for your air booking, based on these requirements. At a minimum this includes the exact spelling of your full name as it appears on your passport, your gender and your birth date. It is essential that the data provided at time of booking exactly matches the documents presented at check-in. For more information about this new policy, please visit the TSA website here.

Seat assignments

When you receive your air reservation, it may or may not reflect a seating assignment. Airline policies concerning specific seat requests, random seat assignments and check-in-only seat requests vary widely. Additionally, airlines sometimes change their schedules or change aircraft, resulting in a different configuration from the one in place when your reservation was made. Therefore, air seats are not guaranteed and may be changed by the airline or by Viking. When you contact your airline, you can find out whether you have seat assignments and what the policy is regarding obtaining or changing seats.

Frequent flyer miles

In order to earn frequent flyer miles, your mileage account number must be added to the air reservation. This is usually something you can do easily on the airline’s website. Please be advised that Viking River Cruises may use special contract rates in order to pass on air savings and frequent flyer mile accumulation may not be allowed.

Aircraft information

Airlines use many different types of aircrafts and offer all kinds of seat configurations and onboard services. In many cases specific information may not be made available until closer to departure. For a helpful overview, we recommend consulting this website for the most up-to-date information on the aircraft most airlines are using.

Airline fees

Most airlines are now charging fees for checked baggage and other services. These fees depend on the airline, on the passenger’s frequent flyer status, on the class of service purchased and so on. They also may change without notice at any time. Here is a handy website managed by one of the major airline reservation systems that tracks airline fees.

Special requests

Many airlines offer special meals, disability/mobility assistance or other special services; these generally must be requested ahead of time. Please visit your airline’s website and look for the words “services,” “special needs” or “special services.”

Airlines may sell travel insurance on their websites; please note that if you have already purchased travel protection coverage through Viking River Cruises, your Viking-purchased air is covered under this program, so you would not need additional coverage. Be sure to check with your insurance provider for details.

Online flight check-in

Not all airlines allow online check-in, but we encourage you to check the airline website to see if they offer this convenient service. If so, find out how close to flight time you can check in—it is usually within 24 hours of departure—and you will need to use your airline record locator number. Some airlines also let you sign up for flight-related notifications and updates via email or text messages to a mobile device.

Airline links

For your convenience, here are links to many of our air partners’ websites. Once you know your airline, flight schedule and record locator number, you should log on as soon as possible to check your seating status and learn which services your carrier provides. Click on the airline logo to go to the site. In the event you are unable to log on or need further assistance, please do not hesitate to contact Viking River Cruises.